School Interface Support Documentation
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TeachKloud Account
Navigating the School Interface: Getting Started!
The manager or owner of the early childhood setting should create the TeachKloud account here. Watch ...
Multi-Site Schools: Adding different locations to TeachKloud
Do you have more than one school and want to be able to view activities in each school ...
Rooms
Adding Rooms
Log into the school interface Using the menu on the left-hand side, select ‘Rooms’ To add a new ...
Delete or Remove a Room: School Interface
1. Select ‘Rooms’ using the menu on the left-hand side using the school interface 2. Using the three ...
Edit a Room
To edit a room, select rooms using the menu on the left-hand side of your screen Using the ...
Child Profiles
When and How to Archive a Child Profile
When to Archive a Child Profile TeachKloud gives you the option to archive child profiles. Archiving child profiles ...
Add a Child Profile: School Interface
Using the school interface, add a child profile by selecting ‘room’ and ‘add child’ or by selecting ...
Edit a Child Profile (Archive, Change Room & Remove)
To edit an existing profile, select ‘children’ > ‘list of children’ using the menu on the left-hand ...
Archive a Child Profile, View the Archive List or Unarchive a Child
To archive a child profile, select ‘Children’ > ‘List of children’ using the menu on the left-hand ...
Remove a Parent from a Child Profile
How to Un-invite a Parent / Remove a Parent from a Child Profile Using the School Interface, select ...
Managing Teacher Profiles
Inviting Teachers to TeachKloud
Teachers can be invited from the mobile app or from the school interface. To learn how to invite ...
Manage or View Teacher Profiles
Manage Teacher Profiles Including Role, Room Access, Invitation Status and Resend an Invitation To manage or view ...
TeachKloud User Roles
Administrators have access to everything including the school interface, the teacher application and can customise what parents ...
Enrolment
Enrolment Checklists
Enrolment checklists are a great way to share yes or no checklists that require a parent or caregiver’s ...
Enrolment and Child Registration: School Interface
After creating a child profile, TeachKloud's parental enrolment form can be used. Click here to learn how ...
App Configuration – Tailoring the Teacher Mobile Application
Optional step: To configure the teacher mobile application, select Teachers > App configuration > Daily records using the menu bar on the left-hand side of your screen.
Add a Curriculum or Framework to TeachKloud
Add a Curriculum Want to learn how to edit TeachKloud's templates for curricula like Montessori or HighScope? Want ...
Daily Records: School Interface + App Configuration
Daily records include meals (food menu), medication logs, nappy changes, sleep checks, bathroom breaks, general comment and disposition ...
Learning Stories: App Configuration
Tailoring learning stories using the school interface is an optional step. To get started, select > ‘Teachers’ > ...
Meals and Menus
Teachers can add individual meals/food using the teacher mobile application. However, using the school interface, an administrator can ...
Parent Notifications
Parents are notified anytime a record is shared with them. Manage sharing of records by using the 'make ...
Compliance Tab: Cleaning Sheets, Daily Risk Assessments and Policies
TeachKloud supports you in creating daily risk assessments for when specific items need to be checked off or cleaning sheets detailing what needs to be cleaned or disinfected. These checklists can be completed via the teacher mobile application and signed by teachers.
The school administrator can also upload policies to share with parents, receive their consent // signatures.
Create Custom Forms, Checklists or Milestones
Custom checklists are a great way to share lists with parents and or teachers. For example, you may ...
Cleaning Sheets: School Interface
To get started, select ‘Compliance’ > ‘Checklist’ > ‘For cleaning Sheets’ using the menu bar on the ...
Daily Risk Assessments: School Interface
Easily create templates for your teachers to use on the teacher mobile application using the school interface. The ...
Editing Checklists: Daily Risk Assessment and Cleaning Sheets on the School Interface
Quickly make changes to previously created checklists on TeachKloud or view completed checklists and download reports. To ...
Sending Site-Wide Messages to Teachers and/or Parents
Disable Group Messaging on the TeachKloud Mobile App for Teachers and Parents
Disable Group Messaging on the TeachKloud Mobile App for Teachers and Parents Note: Disable group messaging, if you ...
Sending Site-Wide Messages
The messaging feature on the school interface is a great way to send important broadcasts or site-wide messages ...
View Message History and Read Receipts: School Interface
School Interface > Messages After creating a message or if you want to view your message history and ...
Attendance
Tailor attendance to your early childhood service with ease. Upload attendance schedules, assign children to governmental schemes or subsidies, add holidays and download reports. Setting up attendance schedules ensures that your teachers can easily check children in and out, have a list of children who are due to attend and makes reporting to inspectors or planning occupancy much easier.
Add a Holiday or Closure
Attendance Schedules > Holidays and School Closures See how to add holidays for individual or groups of ...
Governmental Schemes: School Interface
To add a new scheme or edit an existing scheme, select attendance > schemes using the menu bar ...
Remove a child from an assigned scheme
Select attendance > schemes using the menu bar on the left-hand side of your screen Select the three ...
Create a Schedule
Watch Our Demo Video to Get Started or Read Instructions Below! Attendance schedules can be ...
Attendance Insights: Download Inspection Reports
Attendance Insights Using the school interface, you can download inspections reports using Attendance Insights. Insights are used ...
Account Settings
Account Settings
In the top right-hand corner of your screen, select the grey arrow pointing downwards next to your name ...
GDPR Privacy Notice
GDPR Privacy Notice for Parents [Template]
This is a sample GDPR notice to be reviewed and tailored to your early childhood, daycare, preschool or ...
Learning Stories
Learning Stories: School Interface
Learning Stories Introduction Learning stories are a great way to show children's learning journey's. Learning stories ...
Assistant Admin
What is an assistant administrator and how to assign one?
Assistant Administrator Permissions The assistant administrator role enables staff to use the school Interface. Assistant administrators cannot ...