School Interface - TeachKloud

School Interface Support Documentation

TeachKloud Account

Navigating the School Interface: Getting Started!

The school manager or owner should create the TeachKloud School Interface Account. Teachers and parents can ...

Multi-Site Schools: Adding different locations to TeachKloud

Do you have more than one school and want to be able to view activities in each school ...

Rooms

Adding Rooms

Log into the school interface Using the menu on the left-hand side, select ‘Rooms’ To add a new ...

Delete or Remove a Room: School Interface

1. Select ‘Rooms’ using the menu on the left-hand side using the school interface 2. Using the three ...

Edit a Room

To edit a room, select rooms using the menu on the left-hand side of your screen Using the ...

Child Profiles

When and How to Archive a Child Profile

When to Archive a Child Profile TeachKloud gives you the option to archive child profiles. Archiving child profiles ...

Parent Invitations and Status

On the TeachKloud: Childcare Mobile App, teachers can check the status of any parent in the child profiles ...

Add a Child Profile: School Interface

Using the school interface, add a child profile by selecting ‘room’ and ‘add child’ or by selecting ...

Edit a Child Profile (Archive, Change Room & Remove)

To edit an existing profile, select ‘children’ > ‘list of children’ using the menu on the left-hand ...

Archive a Child Profile, View the Archive List or Unarchive a Child

To archive a child profile, select ‘Children’ > ‘List of children’ using the menu on the left-hand ...

Remove a Parent from a Child Profile

How to Un-invite a Parent / Remove a Parent from a Child Profile Using the School Interface, select ...

Managing Teacher Profiles

Inviting Teachers to TeachKloud

Administrators only: Please create an account here: https://school.teachkloud.com/register or sign in: https://school.teachkloud.com/login to invite yourself or a ...

Manage or View a Teacher Profiles: Role, Room Access, Invitation Status & Resend Invitation

To manage or view a teachers profile status, select ‘Teachers’ and ‘List of teachers’ using the menu on ...

Teacher Roles

Administrators have access to everything including the school interface, the teacher application and can customise what parents ...

Security and Teacher Authentication

To access the teacher authentication dashboard, using the menu on the left-hand side of your screen, select ‘Teacher’ ...

Enrolment

Enrolment Checklists

Enrolment checklists are a great way to share yes or no checklists that require a parent or caregiver’s ...

Enrolment and Child Registration: School Interface

After creating a child profile, TeachKloud's parental enrolment form can be used. Click here to learn how ...

App Configuration – Tailoring the Teacher Mobile Application

Optional step: To configure the teacher mobile application, select Teachers > App configuration > Daily records using the menu bar on the left-hand side of your screen.

Daily Records: School Interface + App Configuration

Daily records include meals (food menu), medication logs, nappy changes, sleep checks, bathroom breaks, general comment and disposition ...

Learning Stories: School Interface

Editing learning stories using the school interface is an optional step. To get started, select > ‘Teachers’ > ...

Meals and Menus

Teachers can add individual meals/food using the teacher mobile application. However, using the school interface, an administrator can ...

Parent Notifications

Parents are notified anytime a record is shared with them. Manage sharing of records by using the 'make ...

Compliance Tab: Cleaning Sheets, Daily Risk Assessments and Policies

TeachKloud supports you in creating daily risk assessments for when specific items need to be checked off or cleaning sheets detailing what needs to be cleaned or disinfected. These checklists can be completed via the teacher mobile application and signed by teachers.

The school administrator can also upload policies to share with parents, receive their consent // signatures.

Cleaning Sheets: School Interface

To get started, select ‘Compliance’ > ‘Checklist’ > ‘For cleaning Sheets’ using the menu bar on the ...

Daily Risk Assessments: School Interface

Easily create templates for your teachers to use on the teacher mobile application using the school interface. The ...

Editing Checklists: Daily Risk Assessment and Cleaning Sheets on the School Interface

Quickly make changes to previously created checklists on TeachKloud or view completed checklists and download reports. To ...

Sending Site-Wide Messages to Teachers and/or Parents

Disable Group Messaging on the TeachKloud Mobile App for Teachers and Parents

Disable Group Messaging on the TeachKloud Mobile App for Teachers and Parents Note: Disable group messaging, if you ...

Sending Site-Wide Messages

The messaging feature on the school interface is a great way to send important broadcasts or site-wide ...

View Message History and Read Receipts: School Interface

School Interface > Messages After creating a message or if you want to view your message history and ...

Attendance

Tailor attendance to your early childhood service with ease. Upload attendance schedules, assign children to governmental schemes or subsidies, add holidays and download reports. Setting up attendance schedules ensures that your teachers can easily check children in and out, have a list of children who are due to attend and makes reporting to inspectors or planning occupancy much easier.

Governmental Schemes: School Interface

To add a new scheme or edit an existing scheme, select attendance > schemes using the menu bar ...

Add a New Scheme for the First Time

Select ‘add scheme’ and enter the scheme // subsidy name Select ‘Add scheme’ to save Add a new ...

Remove a child from an assigned scheme

Select attendance > schemes using the menu bar on the left-hand side of your screen Select the three ...

Create a Schedule

Select attendance > schedule using the menu bar on the left-hand side of your screen Select ...

Attendance Insights: View Attendance Calendar and Download Inspection Reports

Attendance insights are used to view children’s calendars (i.e. attendance schedules), download reports, review hours attended and spot ...

Account Settings

In the top right-hand corner of your screen, select the grey arrow pointing downwards next to your name ...

Curricula

Curricula: When creating your account you can select the curriculum (e.g. Montessori etc) you use. You can add ...